Secure document shredding has become a necessity in today’s world. With identity theft and industrial espionage on the rise, paper shredding services and hard drive destruction have become a routine part of any smart business.
What are Shredding Services?
Shredding services specialize in document destruction as well as hard drive destruction in an effort to keep confidential client information as well as proprietary business information secure. Hiring an outside shredding service is a smart business decision for businesses of most any size.
Types of Shredding Services
There are two main types of secure document shredding: onsite and offsite. Onsite document destruction allows the designated employee of the company to supervise the destruction of the sensitive documents at the business location. Offsite supervision entails transporting the documents securely to a location where the shredding service supervises the destruction of confidential information. The business is then given a Certificate of Destruction signed by the shredding service to confirm that the information was securely destroyed and then properly disposed of, either by recycling or waste service. This limits the liability of the business should a data breach occur.
Advantages to Using a Shredding Service
The immediate advantage in using a shredding service is cost. The cost for maintaining shredding equipment as well as the employee time to shred the paperwork and/or hard drive is much greater than hiring a shredding service. Many services also let the business owner choose the payment method that works best for the business needs: frequency of service vs. actual time the shredding takes.
Another advantage is the positive environmental impact of shredding. Most waste produced in the shredding process can be recycled.
The final advantage is one that you cannot put a price on: trust. If your business requires you to collect confidential client information, you are responsible morally and legally (the Gramm-Leach-Bliley Act as well as HIPAA) to protect that information. A secure document shredding service provides that peace of mind for both the business owner as well as the client.
So why use a shredding service? It is secure, cost-effective and convenient. Using a shredding service limits the legal liability of the business and also creates an environment of trust with your company’s clientele. A shredding service also helps reduce costs by taking the burden of maintaining equipment and using employee time to shred the paperwork and hard drives. When a client knows that you safeguard their confidential information in this manner, it is a win-win proposition.